Detailed room-by-room inspection
Condition, cleanliness, fixtures, fittings, furnishings and relevant contents recorded throughout the property.
Check-In Reports | Birmingham & West Midlands
Check-In Reports
SquareLine Inventories provides professional Check-In Reports for landlords, letting agents and property professionals across Birmingham and the West Midlands, combining comprehensive start-of-tenancy reporting with the physical handover of keys to the incoming tenant.
From£90
Comprehensive Check-In PDF Report
Tenant Key Handover Included
Separate Key Handover Document
Clear Start-of-Tenancy Evidence
Complete Start-of-Tenancy Service
What your Check-In Report includes
Date & time-stamped photographs
Clear photographic evidence supports the written record at the point the tenant takes possession.
Detailed Schedule of Condition
An organised record of the property’s condition and cleanliness at the beginning of the tenancy.
Meter readings where applicable
Gas, electricity and water readings recorded where accessible and applicable.
Tenant key handover
Our clerk meets the incoming tenant and formally hands over the agreed property keys.
PDF report & signed handover record
A professional digital Check-In Report plus a separate Key Handover Document and digital sign-off.
Why is a professional Check-In useful?
Creates a clear starting record
Documents the property’s condition, cleanliness and contents as the tenancy begins.
Records the key transfer
A separate signed Key Handover Document confirms the keys transferred to the incoming tenant.
Combines reporting and handover
Landlords and agents can complete the property record and tenant handover within one organised service.
Supports later check-out comparison
The Check-In Report provides a detailed baseline that can be referred to when the tenancy ends.
Provides clear photographic evidence
Date and time-stamped photographs support the written descriptions and Schedule of Condition.
Keeps tenancy records organised
Meter readings, digital signatures, the PDF report and key handover record can be retained together.
From Enquiry to Tenant Sign-Off
How the process works
A coordinated start-of-tenancy service covering the property inspection, tenant meeting, key handover and completed digital documentation.
Enquiry
Send the property details, preferred date, access arrangements and tenant information required for the appointment.
Tailored Quote
We provide a tailored quotation and confirm the booking arrangements.
Access & Key Collection
We agree access and can collect keys from the landlord, agent, KeyNest, key safe or another agreed point.
Property Inspection
Our clerk records the property room by room, including condition, cleanliness, photographs, meters and Schedule of Condition.
Tenant Meeting
Once the inspection is complete, our clerk meets the incoming tenant at the confirmed check-in time.
Key Handover
The agreed property keys are formally handed over to the tenant.
Handover Document
The separate Key Handover Document records the transfer and required acknowledgement.
Report Prepared
Our office prepares the professional Check-In PDF Report, normally within 24–48 hours.
Payment & Review
We notify you when the report is ready, arrange payment and release it for review and factual amendments.
Digital Sign-Off
The completed reporting documentation is sent for the required digital signatures and final sign-off.
Tenant Handover Included
Property reporting and key handover in one appointment
The Check-In service follows the same comprehensive reporting standard as our Inventory Report, with the added convenience of meeting the incoming tenant and handing over the keys at the property.
Starting prices are not fixed. Every appointment is quoted individually based on the property, location, access, key collection arrangements and other job-specific requirements.
Standalone option
View Key Handover
Only need the tenant key handover?
If a full Check-In Report is not required, our standalone Key Handover service can collect the keys, meet the tenant, record meter readings where applicable and complete the signed handover record.
Why choose SquareLine Inventories?
Comprehensive reporting
Detailed property records, photographic evidence, Schedule of Condition and a professional PDF report.
Handover included
The incoming tenant can receive the property keys as part of the same organised appointment.
Flexible local service
Check-In services and key collection arrangements across Birmingham and the wider West Midlands.
Clear documentation
Straightforward communication, a separate Key Handover Document and organised digital sign-off.
Need a tailored quote for your Check-In Report?
Tell us about the property, tenant timing, access and key arrangements and we’ll provide a tailored quotation before the booking is confirmed.